Office Administrator (Tunisia, Algeria, Morocco)

Adecco is hiring for an intergovernmental organization:

Office Administrator (Tunisia, Algeria, Morocco)

Job Purpose:

Responsible for processing, verifying and reconciling monthly accounts, administration of HR Pay and Conditions of Service and all other administration duties needed to support our operations in Tunisia, Algeria and Morocco.

KEY RESPONSIBILITIES and ACCOUNTABILITIES OF THE ROLE

Financial Accounting – 30% (mainly Tunisia):

· Purchase ledger reconciliation and housekeeping

· Undertake supplier statements reconciliations and prepare payment runs, ensuring suppliers are paid within stated terms

· Ensure correct recording, within the accounts system, and purchase management and financial module

· Process receipts and payments from suppliers, creditors and staff, including credit/debit card electronic processing

· Prepare and post the necessary accounting entries on Great Plains (GP)

Payroll – 2 Payroll countries Tunisia and Algeria 20%

· Ensure the correct payroll process is in place and to capture any payroll changes including supporting documentation

· Payroll audit of payroll bureau, simultaneous calculation and submission for payment

· Calculate and submit annual declaration for Tunisia and Algeria of income tax

· Social insurance and income tax monthly declaration

· Maintain staff Excel database recording monthly wages, increments, bonuses, allowances etc.

· Payment of confirmed monthly wages and social insurance contributions

Human Resources – 25%:

· Ensure all aspects of relevant Labour Law and Conditions of Service are applied correctly

· Establish, organise and supervise the maintenance of personnel records ensuring complete accuracy and confidentiality

· Coordinates any HR administration process as per Asia Africa Area (AAA) HR instructions which include, but not limited to; updating various spread sheets, filling issuing of letters and contracts as per AAA HR instructions

· Maintain and monitor records of annual and sickness leave, monthly training return and send monthly reports to AAA HR Department

Administration – 25%:

· Submit various monthly returns and checklists to Area Office

· Responsible to provide guidance and support to compile yearly budget by liaising with the Regional Supervisor

· Prepare Travel and Subsistence Allowance (TSA) claims submitted by staff and contractors for authorisation and input into the accounts package

· Translate non-official documents and minutes to and from English

· Responsible for office duties as required by Regional Supervisor; organise couriers, purchase office stores and cemetery equipment and stores, obtain contract information, seek quotations for operations, translation of operational tasks to contractors and staff, arrange casual labour contracts, arrange hotel and flight bookings for staff, manage the office cleaner and payment of communal charges etc.

· Deal with contractors and external trainers as required

· Collate and check Sustainability data for the region.

· Periodically carry out operational data audits as instructed by Operations Manager.

Financial & Risk Management

· Responsible for the collation of the monthly accounts in accordance with current accounting practices and within agreed delegated regional budget and financial delegated authority per transaction

Other Accountabilities

· Flexibility to work outside of office hours to facilitate the Regions needs if required

· Ensure on GDPR compliance in Tunisia

· Travel within the region as and when required

Education and Knowledge

Essential

• Fully trilingual in Arabic, French and English; spoken and written for all three languages.
• IT literate with excellent knowledge of Microsoft Office applications specifically Excel, Word and Outlook
• IT literate with excellent knowledge of Microsoft Office applications specifically Excel, Word and Outlook
• Knowledge of general accounting practices using an Accounting software (GP) would be considered an advantage

Desirable

• Knowledge of payroll and labour law desirable

Experience

Essential

• 3 years+ experience in an office business environment
• Basic knowledge of Accounting practices with at least 2 years’ experience in an Accounting position

Package:

• Basic salary 2170 DT NET
• 13th month salary
• Meal Voucher
• Insurance
• Pension